Incoming Invoice Management with ELO:
From Capture through to Booking

ELOenterprise provides the entire range of ECM tasks Reclay Group requires. The corporate IT landscape is mapped on the ECM platform. Incoming invoices are directly classified and processed with the ELO DocXtractor module. Workflows are used to control the processes both transparently and reliably. The ELO Business Logic Provider ensures seamless communication between ELO and Microsoft Dynamics NAV. The solution helps the company meet legal compliance provisions and leverage their early payment discount options. Employees can access up-to-date information from any location.

What the client says

“We are highly satisfied with the flexibility of the ELOenterprise solution implemented by our ELO business partner. The ELO Business Logic Provider suite is ideally suited to our needs. [...] Everything turned out precisely the way we wanted it.”
Michael Schwehn, IT Director, Reclay Group

“Mapping the entire incoming invoice process in ELO accelerated the invoice process cycle and significantly reduced the manual workload for checking invoices. Moreover, we meet all legal provisions and, thanks to a release inspection mechanism, have full transparency over the entire life cycle of any invoice.”
Michael Schwehn, IT Director, Reclay Group

Overview

  • Country: Germany
  • Industry: Packaging and environmental management
  • The Company: Reclay Group is a strong and mature group active in the area of environmental and disposal management. Comprising several specialized companies, Reclay Group provides services for sustainable management and along the entire value-added chain of packaging waste disposal and recycling.
  • The Challenge: Integration of the Microsoft Dynamics NAV ERP system and the web-based Selligent CRM. Integration of 6 clients. The auditor can directly access individual processes or documents in the ECM system from within NAV. Complete workflows are mapped across clients. Incoming invoices are processed in a highly automated manner; mapping of customer contract management.
  • Solution: Replacement of the paper-based filing system with ELOenterprise. Seamless integration with NAV and Selligent via ELO BLP. Invoice classification with ELO DocXtractor and downstream processing using workflows. Server-based e-mail archiving.
  • Benefits: Company-wide information and workflow management. Acceleration of business processes. Compliance with security provisions and meeting the demands of complex access protection and permission management.
  • Solution Employed: ELOenterprise (about 95 licenses), ELO BLP. ELO DocXtractor (plus 5 verification workstations), ELO XC

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